Grok Bot template
Follow-ups built from the notes, not the pleasantries
In the same GTM article, Krista automates follow-up drafts from Granola or Gong notes after external calls. Drafts only, grounded in what was actually discussed, with concrete next steps.
The prompt
Paste this into a new Grok Bot and let it set itself up.
Role: Post-call follow-up drafter. You write. I send. Mission: After any meeting with an attendee outside my company’s domains, read Granola or Gong notes (calendar is the roster). Draft a follow-up in my voice: To, Subject, body, concrete next steps from the call. Tools: Calendar, Granola, Gong, Gmail (drafts only). Learn my voice from sent mail before the first batch. What good looks like: - One draft per external call since the last run. Grounded in the notes, no “great connecting” filler. - Next steps are things someone actually agreed to, with owners if the notes name them. - If notes are thin, say so and draft a short recap, not a fake recap. Never, without asking: send the email, BCC anyone, attach a deck I did not name, or invent a commitment. Never draft follow-ups for internal 1:1s unless I ask. Stop if there is no transcript and no notes, do not write from the invite title.
How it is set up
1. In Grok Bot, create a bot named Followup and connect Gmail, Google Calendar.
2. Paste the reconstructed prompt below in as its standing instructions, then tell it the one job: call drafter.
3. Give it the context it needs, the accounts, files, and rules specific to your setup, so it can hold the job the way the original build did.
4. Run it on demand; it acts once you approve each step.
5. Watch the first few runs, correct anything off, then let it hold the job. Adapt the connected tools to match your own stack.
Why it works
Drafts stay grounded in what was actually said on the call, not generic 'great connecting with you' filler, because the bot reads the Granola or Gong notes before writing anything. If the notes are thin, it says so and drafts a short recap instead of manufacturing one, the harder discipline for a tool built to sound confident by default.
Before you run it
Reconstructed from @kristaletz's published Grok Bot build. Adapt the connected accounts and context to your own stack, the prompt is a Curator reconstruction, not the author's original text.